In the office, your desk is your command center. And experts said how well it's organized can help set the tone and productivity level at work.
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'Surveys show the average person loses an hour a day to disorganization,' said Lisa Zaslow, a professional organizer in New York City. 'It takes much less time to get and stayed organized. Think about how frantic and stressed you are when you can't find something.'
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Here's how experts suggest organizing your desk for maximum efficiency and productivity:
Get your layout right. Your monitor should be in front of you at eye-level and about 17-inches from your body, according to Zaslow.
Put frequently-used items, like the phone or supplies, on your dominant side to avoid having to reach across.
Mind your office supplies. Supplies used every day can go on the desk. Items used a couple times a week should go in a drawer under or to the side of a desk.
'Getting up even just once a day for a pencil or paper clip is shutting your brain off a project you are working on and you will have to come back and re-center,' said Amy Trager, a professional organizer in Chicago.
It's also best to group like items together. 'All your office supplies should be kept together, not split up in multiple drawers,' said Andrew Mellen, a professional organizer.
Go easy on reminders. When it comes to sticky notes, moderation is key.
Framing your monitor with notes isn't the most effective. 'They've lost their usefulness at that point,' said Trager. Use them for important short-term reminders.
Don't go overboard with personal knick-knacks. Maintaining work-life balance is hard, especially on your desk. Family pictures, vacation souvenirs and other trinkets can provide positive feelings during the work day, but too many mementos can be a distraction.
'Our eyes pull every single thing in front of us and our brain processes it -- even if we don't realize it,' explained Zaslow. A desk full of stuff means 'that is a lot of work and editing for you.'
She recommended keeping no more than three personal items on a desk.
Control your inbox. E-mail is a convenient way to communicate, but it can also be a major distraction.
If it becomes too much of a distraction, Trager recommended designating certain time periods throughout the day to check and respond to email. 'The rest of the time is for work.'
Also, don't be afraid to disable the pop-up notices of new mail if it interrupts work flow.
Embrace white space. Keep a paper-sized free space to your dominant side as a designated work space to make it easier to review or sign documents.
Prioritize your work flow. Only keep relevant and active projects and documents on your desk.
When work gets backed up, it's easy to get overwhelmed and stall productivity, so here's how Trager recommended grouping projects to prioritize:
1) Important and urgent
2) Urgent, but not necessarily important
3) Important, without urgency
4) Non-urgent, and not important
She added vertical file holders help avoid stacking folders on top of each other and overlooking the ones not on top.
Reassess frequently. Keeping a desk organized requires frequent upkeep and assessments, so be sure to take a weekly scan of your desk to make sure everything still deserves a spot on your work space.
'People don't even seen [the clutter], it has an impact but they are de-sensitized to it,' said Mellen.
For many iPad owners, running out of storage space can be a nuisance, especially when iPad performance is greatly influenced in app loading. Are you eager to clean up your iPad for faster responsive speed and better battery performance? You need the following five methods to clean up iPad storage.
- 1. Focused on the size of apps you fancy
- 2. Give high priority to default apps
- 3. Stop automatic updates and downloads
- 4. Reduce motion effects and transparency
- 5. Compress photos and clear junk files in a click
1. Focused on the size of apps you fancy
Many interesting apps are launched to App Store every day, and it’s not easy to resist the temptation of installing and experiencing them. What most users are prone to neglect is how much space the app will occupy besides its own size. The first thing to clean up iPad storage is to figure out how space is eaten up. You can check out by going to Settings > General > Usage.
If you don’t want to bother checking and uninstalling specific apps, you can just set your iPad to factory reset and restore the backup of apps and files you need later. This will help you to clean up cache and junk files. Go to Settings > General > Reset > Erase All Content and Settings. Please pay attention that this act will make your iPad a totally new device, so you will be required to input account information when you use some apps.
2. Give high priority to default apps
It’s common that more than one app of the same function with minor differences, e.g. VSCO and AFTERLIGHT are both downloaded in your iPad; instead of using the default email service in the iPad, you download SEED or SPARROW. If you don’t have preferences for browser apps, you can just stick to use preloaded default apps in your iPad instead of downloading new apps. An app can occupy nearly one hundred MB alone, and offline data and cache will add up to the separate user folders as long as you use them. What about uninstalling similar apps and giving high priority to preloaded default apps? You will be surprised how much space can be cleaned up after this.
3. Stop automatic updates and downloads
This automatic downloads function does bring convenience to users, while it can take up space and RAM resource in your iPad. If iPad cleaning is on your priority list above convenience of automatic updates and downloads, you can stop this service by going to Settings > iTunes & App Store and tap off Apps and Updates in AUTOMATIC DOWNLOADS. You can manually check updates and upgrade apps later if you want certain apps to be the latest version.
4. Reduce motion effects and transparency
For iOS later than iOS7, screen movement is applied to your iPad. Motion effects and transparency is not essential to daily use, and if you are willing to reduce these funny special effects and convenience to clean up a bit RAM space for your iPad, you can turn on Reduce Motion and Reduce transparency in Settings> General> Accessibility.
Turn on Reduce Motion
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5. Compress photos and clear junk files in a click
Photos piled up in your iPad can devour several GB, and junk files of crash logs, caches and temp files are not easy to be found out and wiped out. This part of space can be enormous if your iPad is frequently used. One way to clean up storage is using professional software to compress photos, clear junk files and manage apps. iMyFone Umate Pro or iMyFone Umate Pro for Mac is your ideal choice for iPad cleaning.
Step 1. Connect your iPad to computer
After downloading and installing the software on your computer, connect your iPad to the computer via a USB cable. You will see the home interface of the program after successful connection.
Step 2. Scan iPad to reclaim space
Click “Quick Scan” to start the scan of Junk File, temporary files, photos, large files and apps.
Step 3. Clean up iPad storage
Junk File Clean-up
After you click “Clean” button on home interface, Junk Files clean-up will begin. You can see how much junk files are eating your space. Click “Clean”, space will be regained.
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Temporary Files Clearing
Many users could be unacquainted with temporary files. But don’t worry, as to these invisible files which take up so much space on your iPad, iMyFone Umate can clear them away easily.
Lossless Photo Compression
Photos will be saved automatically in Backup Folder after you click “Start”. No need to worry about losing the original photos. After the compression, you can check out the difference between the original photos and the compressed ones. Their sizes are without noticeable image quality degrading.
Back up and Then Delete Large Files
You can imagine that iPad is easily to gather massive videos for entertainment. And users are always pondering over how to deal with these videos. iMyFone Umate will back up them to your computer and then delete them from your iPad.
Selective App Uninstallation
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The program allows multiple apps selection. You can browse the app list and select the ones you seldom use. Then click “Uninstall” to delete them.
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And the program will report to you the total storage and space released. With the five powerful functions, iMyFone Umate Pro or iMyFone Umate Pro for Mac can clean up huge space for your iPad.
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And the trial version offers one time Junk Files Clean-up, 5 latest photos’ compression and one app uninstallation for free. Have a free try and download now.